1. PURPOSE

The purpose of this document is to establish general policies and procedures for collection of student fee at University of Rawalpindi.

2. SCOPE

This policy is applicable to students, parents/guardians and staff who are involved in dealing with financial matters.

3. FEE CATEGORIES

Student will be charged fee in following categories at rates prescribed from time to time by the Finance and Planning Committee

3.1 Security: A refundable security (once only) will be charged at the time of admission. Any amount recoverable from the student will be adjusted against security at the time of his/her withdrawal /passing out.

3.2 Admission Fee: A non-refundable admission fee (once only) will be charged at the time of admission from the student being admitted in any discipline.

3.3 Document Verification Fee:Document verification fee (once only) will be charged from student at the time of admission for verification of certificate/ degree from the institution last attended.

3.4 Semester Fee: Semester fee will be received in advance before the commencement of each semester. Semester fee includes:

3.5 Hostel Fee (where applicable): Hostel fee will be charged annually from the students availing the boarding and lodging facility of the University. However, under special circumstances, semester wise or monthly hostel fee may be charged.

3.6 Others: : Additionally, fee against the issuance of degrees, certificates and verification will be charged as and when required.

4. FEE STRUCTURE

Fee structure of each degree programs is approved by the Finance and Planning Committee for each session. However, university reserves the right to introduce or alter fee at any time without prior notice. A moderate increase in tuition fee will be charged annually to cover the inflationary trend in the country.

5. PAYMENT OF DUES

5.1. Applicant, who receive an offer of admission are required to pay their dues prior to commencement of classes in order to secure their admission. The applicant who does not pay his/her dues within due date will forfeit his/her right of admission.

6. PROCEDURE OF FEE PAYMENT

6.1 Semester fee will be received in advance.

6.2 All fee payments will be made according to the notified schedule.

6.3 Student desirous of paying fee in cash will collect fee challan from accounts department for fee deposit in designated bank before one week of due date

6.4 If a fee challan is lost by the student, he/she will have to pay a fine of Rs 50/- for duplicate fee challan

6.5 Fee Installment:

Student desirous of paying fee in installments will be given following three options at the time of admission or during degree program after proven need due to financial hardships.

i. Two installments:

1st installment   50 % of the tuition fee along with all other charges

2nd installment (8 weeks after the start of classes) 50% of tuition fee

ii. Three installments:

1st installment   50 % of the tuition fee along with all other charges

2nd installment (6 weeks after the start of classes) 25% of the tuition fee

3rd installment  (10 weeks after the start of classes) 25% of the tuition fee

6.6 Fee Extension:

a) Student unable to pay fee by due date may apply for extension. Extension can be granted maximum one day before the commencement of classes on payment of late fee fine as per policy subject to approval of competent authority.

b) Cheque of student availing concession will not be presented in bank.

c) Cheque dishonor policy will be applied on the student applying for extension after the due date (when cheque is presented and the same is dishonored).

7. LATE FEE FINE

In case a student fails to pay his/her dues by the specified date, late fee fine will be charged. Late fee fine for applicant of scholarship/ financial aid will not be charged upto 10 days from the date of decision in which scholarship/ financial aid has been granted or rejected. After 10 days late fee fine shall be charged as per below schedule.

8. WITHDRAWAL FROM ACADEMIC PROGRAM

Student withdrawing from degree program is required to submit the student's clearance form to Registrar Office. Students who do not follow the process will not be eligible for any refund of fee or security.

9. CHANGE OF PROGRAM OF STUDY

Student will be entitled to change degree program once in an academic career and within two weeks of commencement of classes.

In case of change of degree program, student will be required to pay fee of new degree program accordingly.

10. SEMESTER EXTENSION

If duration of study in MS, MPhil & PhD programs is extended due to any reason, fee for that period shall be charged (semester wise) as per his/her last semester fee.

11. REFUND POLICY

11.1. University/Hostel security will be refundable within two years after issuance of final result notification but after final fee clearance. However competent authority may condone the late submission of application for refund of security.

11.2. If a student withdraws from the academic program, following refund policy of HEC adopted by University will be applicable:

Application Date	Amount to be refunded
Within 7th day of commencement of classes	Full tuition fee will be refunded
From 8th - 15th day of commencement of classes	50% of the tuition fee will be refunded
After 15th day of commencement of classes.	No Refund

11.3. Full fee of a student who is not promoted to next semester (for which the fee is paid) will be refundable.

11.4. Fee refund will be applicable from the date of submission of withdrawal application to Registrar Office.

11.5. Fee of the running semester will not be refundable if student is expelled / suspended due to disciplinary reason(s) during the semester.

12. ADVANCE INCOME TAX UNDER SECTION 236 (I) OF INCOME TAX ORDINANCE, 2001

12.1 As per tax rule university shall collect advance tax, on behalf of the government, @ 5% on the entire amount of fee if payable fee exceeds Rs. 200,000 per annum.

12.2 The parent/guardian is required to provide NTN or CNIC number so that it can be adjusted at the time of income tax return.

12.3 The University will issue tax deduction certificate.